Privacy Policy & Membership Code of Conduct

Southfield Community for Growth Coalition
(“SCGC,” “we,” “our,” or “us”) is committed to protecting the privacy of our members and maintaining a professional, ethical, and mission-aligned organization. By joining SCGC, members agree to the following Privacy Policy, Membership Code of Conduct, and Participation Requirements.

1. Privacy Policy – Information We Collect

SCGC collects limited personal information solely for membership administration, communication, and organizational operations.

Information Collected

We currently collect the following information when an individual joins or interacts with our website:

Full name
Email address
Phone number
Confirmation of agreement to our Terms & Conditions and Membership Policies (via checkbox)

We do not collect sensitive personal information such as Social Security numbers, financial account information, or government identification numbers.

2. How We Use Member Information

The information we collect is used for the following purposes:

Communicating organizational updates, meetings, and events
Coordinating member participation in city council meetings and public engagement activities
Managing membership records and compliance with participation requirements
Internal planning, reporting, and organizational growth

SCGC does not sell, rent, or trade member information to third parties.

3. Data Protection & Confidentiality

We take reasonable steps to protect member information from unauthorized access, misuse, or disclosure. Access to member data is limited to authorized SCGC leadership and administrative personnel.

Members acknowledge that electronic communications (email, forms, website submissions) may carry inherent risks, and SCGC cannot guarantee absolute security.

4. Consent & Agreement

By checking the acknowledgment box during registration, members affirm that:

The information they provide is accurate
They have read and agreed to this Privacy Policy and Membership Code of Conduct
They consent to SCGC using their information as outlined above

Failure to comply with these policies may result in suspension or termination of membership.

Membership Code of Conduct

SCGC exists to promote ethical governance, transparency, community-led decision-making, and responsible stewardship of public resources. Members are expected to uphold these values at all times.

Professional Conduct Standards

All members agree to:

Conduct themselves professionally, respectfully, and ethically at all SCGC meetings, public meetings, and community events
Engage in civil discourse, even when expressing disagreement
Avoid disruptive, defamatory, or inflammatory behavior that undermines the organization’s mission or credibility

SCGC reserves the right to address behavior that damages the organization’s reputation or effectiveness.

Public Comment & Representation Policy

When speaking at any public meeting (including city council, boards, commissions, or public hearings), members agree to:

Clearly identify themselves by name
State that they are speaking as a member of Southfield Community for Growth Coalition
Follow SCGC guidelines for drafting and delivering public comments
Stay aligned with the organization’s mission, pillars, and adopted positions

Members must review and follow the official SCGC Public Comment Training & Guidelines prior to speaking on behalf of the organization.

Participation Requirements

To remain in good standing, members agree to the following minimum participation commitments:

City Council Attendance

Attend a minimum of ten (10) City of Southfield City Council meetings per calendar year
Participation may include in-person or approved virtual attendance, where applicable

Member Recruitment

Recruit at least five (5) new members to SCGC within the first year of membership
Support outreach, education, and coalition-building efforts within the community

These requirements are essential to maintaining an active, engaged, and representative coalition.

Training & Preparedness

Members agree to:

Review agendas prior to meetings where they intend to speak
Prepare statements in advance when possible
Participate in SCGC trainings, briefings, or preparation sessions related to public engagement and advocacy

Prepared members strengthen the credibility and impact of the organization.

Non-Discrimination & Respect

SCGC does not tolerate discrimination or harassment based on race, color, gender, age, religion, disability, sexual orientation, or any other protected status. All members are expected to foster an inclusive and respectful environment.

Violations & Enforcement

Failure to comply with these policies may result in:

A warning and corrective guidance
Temporary suspension of membership privileges
Termination of membership, at the discretion of SCGC leadership

Decisions are made to protect the integrity, mission, and effectiveness of the organization.

Policy Updates

SCGC reserves the right to update or amend these policies as the organization grows. Members will be notified of material changes through official communication channels.